Point of Sale

Process walk-in sales quickly with the POS terminal. Handle cash and mobile money payments in a streamlined interface.

Getting Started with POS

1

Start a POS session

Go to POS and click "Start Session". Enter the opening cash balance in the drawer to begin selling.

2

Add products to the cart

Search by name or scan a barcode to add items. Adjust quantities and apply discounts as needed.

3

Complete the sale

Select the payment method (Cash or Mobile Money), enter the amount tendered, and confirm. A receipt is generated automatically.

4

End the shift

At the end of the day, click "End Shift". Count the cash, enter the closing balance, and review the session summary.

Key Features

Quick Sale

Process sales rapidly with a streamlined interface designed for speed. Search, add, and check out in seconds.

Cash Drawer Management

Track opening and closing balances, record cash-in and cash-out movements, and reconcile at the end of each shift.

Receipt Printing

Print receipts automatically after each sale. The receipt shows sale details and a "New Sale" button to start the next transaction.

Product Search

Find products instantly by name, SKU, or barcode. The search bar is always visible at the top of the POS screen.

Shift Summary

Get a complete summary of the shift's sales, payments by method, and cash reconciliation when you click "End Shift".

Discounts

Apply percentage or fixed-amount discounts to individual items or the entire sale at checkout.

How-To Guides

Start a POS Session
Navigate to POS and click "Start Session". Enter the starting cash amount in the drawer. This establishes the baseline for end-of-shift reconciliation. Once the session is open, you can begin processing sales.
Process a Sale
Search for products by name or scan their barcodes. Click a product to add it to the cart and adjust the quantity if needed. When ready, select the payment method — "Cash" or "Mobile Money" — enter the amount tendered, and confirm. The receipt prints automatically.
End a Shift
Click "End Shift" when you are done selling. Count the physical cash in the drawer and enter the amount. The system compares it with expected totals and highlights any discrepancies. Review the session summary and confirm.
Handle a Return
Open the original sale from the POS history. Click "Return" and select the items being returned with their quantities and reason. The refund will be processed and stock updated. A return receipt is generated for the customer.

Tips & Best Practices

  • Always start a new session at the beginning of each shift and end it when the shift is over to maintain accurate cash records.
  • Use barcode scanning when possible for faster and more accurate product entry at the register.
  • Reconcile your cash drawer at the end of every shift. Investigate discrepancies immediately rather than letting them accumulate.

Frequently Asked Questions

Can multiple people use POS at the same time?
Yes. Each user opens their own POS session, so sales and cash drawer balances are tracked per person. This makes accountability and reconciliation straightforward.
What happens if the internet goes down during a sale?
Bibike runs on your local server, so basic POS functions continue to work as long as the server is reachable on your network. Ensure your local server stays powered on.
Can I accept split payments (e.g., part cash, part mobile money)?
Yes. At checkout, you can split the payment across Cash and Mobile Money. Enter the amount for each method, and the system records them separately against the same sale.